With the project templates in awork, you can preconfigure projects so that they represent certain workflows or already contain a standardized set of tasks. This is very handy for frequently recurring types of projects.

What does a template contain?

A template itself has a name and can have an image. The image is displayed when a template is selected during project creation and is used for recognition purposes.

The template itself contains the data listed below.

☝️Note: When creating a project with a template, all the data preconfigured in the template is copied to the project. In the project, all data can be edited or deleted afterward without affecting the template.

The same applies to changes in the template. If the template is changed, this has no effect on the projects that have already been created from the template. The only exception are automations. If a change is made to an automation, awork asks if this change should be applied to existing projects as well.

Description

Here you can define a default description for the project. When you create a new project, the description text from the template will always be added to the text from the project window.

Tags

Here you can add tags to your projects that will be created using this template.

Project settings

You can already define in the template whether a project created with a template is billable by default for the recorded times. The option Auto will make the value dependent on if a client is selected during project creation or not. For example, selecting a client will set the project to billable.

Furthermore, you can define in which task list (which must also be defined in the template) tasks created by email should be added to.

These are projects settings that can be customized in the Settings tab.

Project status

The project statuses define the workflow of your project.

The different status types have an effect on the visibility of the project in awork. Therefore, it is necessary to always have at least one yellow (running project) and one green status (completed project).

You can easily adjust the display order of the statuses by drag & drop.

Task status

The task statuses define the workflow of the tasks within the project. They also represent the columns in the board view of the project.

You can easily adjust the display order of the statuses by drag & drop.

Automations

Create automations for your project workflow here.

If projects have already been created with this template, you will be asked when editing if the current projects should adopt the changes. However, you can also skip this step.

☝️ Hint: You can also create a deactivated automation in the template, and then the project owners themselves can decide for each project whether they want to use the automation or not.

Task lists & tasks

Predefined task lists and tasks will appear in the project from the beginning when you create a project with this template.

You can drag and drop the tasks and lists to customize the order.

The tasks contain a few relative fields, such as the deadline. Read more about this in the article on task templates.

Create a new template

To create a new template, navigate to Settings > Templates. The upper section is the Templates for Projects section. Use the green Add button to create a new template.

Give the template a name and a recognizable image (optional).

You will be redirected to the template details. The template already contains a minimal set of settings that are necessary to create useful projects with it.

You can now fill the template according to your needs.

Manage templates

In the Settings > Templates section you will find Templates for projects at the top. All templates stored in your awork are displayed here.

Using the action button, you can delete the templates or change the name and the image.

To edit the content of the template, click on a template in the list to get to the template details. Here you can change all the details of the template.

It is not necessary to save the entire template separately. Changes are applied immediately upon confirmation.

Create a project with a template

To create a project with a template, you only have to select the corresponding template when creating a new project.

If templates are configured in your awork, the template selection window will appear after the window for entering all project information.

Here, you can click on a template to use it to create the project or click the 'Skip' button to use an empty project without using a template.

Project template preview

By clicking on the eye icon when selecting project templates, you can preview the template. Here you can see what settings and content the template will apply to your new project.

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