awork

Lucas Bauche

Melanie Mischlisch

Merle Hecht

All functions and sections described in detail

awork explained in detail

In awork, there are templates for tasks and projects to standardize workflows.

Templates

Easily export your data to further analyze it or to share with your clients.

Export your data

Instructions on how to restore a deleted Project or Task

How can I restore a deleted Project/Task?

With role-based permissions, you'll be able to define in awork what people can and can't see/edit.

Permission management

Tags are handy identifiers in awork that help you search, filter, and recognize tasks and projects.

Tagging

In awork, you're able to search projects, tasks, users, and customers. Open the search by clicking on the magnifying glass icon or press F.

Search and find in awork

Set your own filters in the project, customer and user overviews to build custom views.

How do I filter an overview?

Depending on your preference, awork offers a dark mode that is turned on automatically when enabled in your OS or browser

Dark Mode

awork uses notifications to inform users about news on projects, tasks, deadlines etc.

Notifications

In awork, you'll receive notifications if you're being mentioned in a comment. Find out how to view and manage them in this article.

Turn notifications on/off

The formatting options of the text editor allow you to write clear project and task briefings.

The text editor and its formatting

Tasks and times always have an activity. A categorization of work that you'll be able to use for evaluations and for invoices.

Use types of work correctly

In awork, you will often stumble across the term "workspace". But what exactly is that? This article explains the workspace in more detail.

Workspaces in awork

Which browsers does awork support? Is there a desktop app for the PC or Mac? We will answer these questions and many more.

Marcello Santambrogio

General

There are different ways to create tasks in awork. Here you will get to know them all.

Creating a new task

The Tasks module gives you an overview of all your project-related and private tasks.

Overview all & my tasks

Private tasks can only be seen by yourself unless you give them to another user.

Private tasks vs. project tasks

awork supports nesting of tasks on two levels to create a clear structure of your work.

Subtasks

Tasks have status, subtasks, a user, a deadline and much more. Here you'll find out what tasks in awork can do.

Editing task details

Select and edit several tasks at the same time via a multiple selection in the list view of a project.

Edit multiple tasks at the same time

If tasks repeat at regular intervals, you can set them as recurring.

Set a task as recurring

Templates are blueprints for tasks. They help you to predefine recurring workflows easily.

Task templates

Export tasks from a project or task filter to an Excel spreadsheet for further processing.

Export tasks

Special email addresses of projects or users allow you to create tasks in awork from an email.

Creating tasks from emails

Link your cloud drive files to tasks and projects.

Link files via Google Drive or OneDrive

Martin Tran

Tasks

You can create with private tasks, which can only be seen by the creator and its members.

Private Projects

Get to know how the project overview works and how to get an overview of your projects, filters, searches, and much more.

Overview all projects

Projects that are in the completed (green) or cancelled (red) status are automatically hidden in awork to avoid cluttering your workspace.

Access and select closed projects

Learn how to create a new project in awork and what the individual steps and fields mean.

Creating a new project

A project includes a lot of information: briefings, a deadline, budgets, tasks, times, files, comments, and much more.

Project details

Tasks belong to projects and can be used in lists, the board and the timeline.

Project tasks

Structure the tasks of your project in lists. A task can be in several lists at the same time.

Task lists

Manage the statuses of the tasks in the form of columns in the board view.

Board view

The timeline shows your tasks over time and you're able to create entire project plans with dependencies and milestones here.

Project timeline

Record times directly on projects or on the tasks of the project and evaluate them in the times tab

Project times

For each project, you can customize the statuses, create automations, preset the billability of tracked times and much more.

Project settings

Projects have their own file storage where files from comments and project tasks are displayed.

Project files

You can build "if-then" automations for tasks within a project to map automatic workflows.

Automations in projects

With autopilot, automatically receive notifications when a project's deadline or budget is at risk.

Autopilot for projects

Create and maintain your project clients in awork to better categorize, find and evaluate your projects.

Manage clients

Build project templates to standardize settings or workflows, and save a lot of time when creating new projects.

Project templates

Project types are a categorization that helps you to evaluate your projects and times in a meaningful way - if you need to.

Using project types

Plan multiple projects in your timeline while taking into consideration the workload of your users, including absences & milestones

Team planner (old version)

Projects

With the awork planner you can plan the tasks and workload of your team in the timeline or calendar view

The planner (timeline & calendar)

The workload overview shows you the workload of your team and is calculated from tasks, bookings, appointments and recorded time.

The workload overview

The 10 principles underlying the workload calculation in awork - for an accurate prediction of your team's workload.

The workload calculation

Projects can be scheduled with a planned effort over the project period, which has an impact on the workload.

Rough planning of projects

In "My Planner", users can plan their own assigned tasks alongside their own appointments in the calendar.

My planner

Absences can be created and managed for users in the planner. They reduce the available planning capacity in their period.

Absences

With bookings you can quickly reserve users for projects in certain time ranges and build a workload overview in awork.

User bookings

Set up the calendar for everyone or only for your own account to see appointments in the planner as well as in the workload overview.

Calendar integration

Planner

Each user has their own profile where they manage their login, language, time zone, and other view settings.

Edit my profile

Users in awork are always bound to accounts and can be managed in the settings. Only active users count in your billing.

Manage users

To invite new users, all you need to do is enter the person's email address and assign a permission role.

Invite users

In awork, teams can be created, and users & projects can be assigned to these teams. This allows you to separate work areas.

Working with teams

User

In order to keep track of your time without gaps, so that every manager is happy, awork offers you some practical assistance

Times tracking reminders

Learn how to record times in awork, via the timer, or by using your day view from appointments.

Tracking times

In the 'My times' tab, you can easily overview your own time entries: per day, per week, or in an overall overview.

My Time Tracking

Learn how to create a time evaluation, filter it, and export the data to an invoicing tool