Time Tracking

How-To

Time tracking settings

The time tracking settings allow you to define for the whole workspace for which projects or periods  times can be added and edited. 

You can find the settings in the workspace settings.

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Prevent time tracking on closed projects

If this setting is active, no more times can be tracked on closed projects and the times on these projects can no longer be edited.

Prevent time recording in the future

This setting prevents the tracking of times further in the future than today.

Restrict time recording to the past

The tracking and editing of times is only allowed for a few days in the past. The value is given in days. 0 days means that times may only be recorded for today. Times that lie before this period can no longer be edited. If the field is empty, times may be created and edited in the past as long as they are not restricted by one of the other settings.

 

The value Billed can also be edited despite the restriction of the editability of the times, so that times can be billed even after the project is finished and the corresponding status is set.

Users of the admin group are not affected by the settings and can edit, create or delete times at any time. This means that corrections can still be made to completed projects without having to cancel the settings.

Global Time Tracking Button

You can track time via the global time tracking button from everywhere in awork. Just click on the stopwatch and your timer starts. This helps you especially when you need to start tracking times fast, e.g. a customer calls you, and when you want to add the details later, e.g. when the call is over.

You can add the following details to the timer immediately or later on:

  • Project
  • Task
  • Type of Work
  • Is the tracked time billable?
  • Note

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Create time tracking via modal

When creating time via the time tracking modal you can edit the following options:

  • Date
  • Start Time (By scrolling though the times or typing it directly)
  • End Time (By scrolling though the times or typing it directly)
  • Duration
  • Duration per slider
  • Type of Work
  • Project
  • Task
  • Note
  • Is the time billable?

If you select “Log another time” the window will stay open so that you can directly create your next entry

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My Time Tracking

You find three views in My Time Tracking

  • My Day
  • My Week
  • My Times

My Day

On the left side there is a circle that shows you how much time you have tracked on a certain day (you can switch between days using the arrows on top of the page). Right beneath there is a list of tracked times for the day, where you can edit / delete or just add a new time tracking.

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There are dotted lines to show you when you logged in to awork and what the current time is. In the middle you can simply click and drag to create a new time tracking entry. If you do so the pop-up to create a time tracking will appear.

The symbol in the top left corner of each entry shows you the time tracking type. Next to your tracked times you will find recommendations for new time entries by awork or your calendar integration.

My Week

The Week View shows one week and all times you tracked in a certain week.

You can track times by clicking on the "+" button on a certain day. You will be able to edit or delete tracked times.

You can switch between weeks via the arrows at the top of the page.

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My Times

The My Times view shows you all times that you tracked ordered by days or weeks. Timers that are still running do not show up here.

On this page you can

  1. Switch between month
  2. Switch between day or week view
  3. Edit, duplicate or delete entries

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Duplicate time entries

You can duplicate tasks with a click on the three dot menu. The time entry will open and you can make changes if you need to. 

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Time Tracking in Projects

There are multiple ways to track times in a project:

Start a timer on the project overview page

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Start a timer on the project details page

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Within project tasks.

Time Tracking in Tasks

You can start the time tracking from different places.

Task Lists

You can track time in the following ways:

  1. Start the timer for a task
  2. Enter a new time entry for a task

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(Kanban-) Board

You can track time here in the following ways:

  1. Start the timer for a task
  2. Enter a new time entry for a task

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FAQ

Is it possible to track times for closed projects?

It it not possible to track times for closed projects in awork. However, you have the option to switch the status of a project back to open at any time.

Why do I need a Type of Work?

The type of work gives you more information about what work has been done. E.g. you may want to bill your work with different rates. So you can check in aworks time tracking reports how much time has been spend in each type.

Can I set the Type of Work in the task?

Yes, you can set the type of work when creating a task. The type of work will then be preselected when tracking time.

Can I run two timers at once?

Right now, you can only run one timer at once.

Can I track times for other people?

No, this is currently not possible in awork.