Integrations

Integrations

Intergrations overview

In awork it's very easy to keep track of all your integrations with our tool. Just browse to "Settings" and "Integrations". On this page you can create and test your integrations.

Right now awork offers the following integrations:

You will find a list of all your integrations in this section. You can edit, pause or delete them via the action button. There is also the possibility to access the log of an integration. The log shows the actions from the last 20 days. Every successful integration will be marked green und the unsuccessful ones red (showing the reason for the error).

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Configure Calendar integration

The calendar integration in the "My Time Tracking" section enables you to see all your appointments from you usual calendar tools while working in awork. To activate it, go to "My Time Tracking" and click the button shown on the right.

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When adding a new calendar you can select between three providers for your calendar

  • Google
  • Microsoft (Outlook & Exchange)
  • iCloud

When connecting a Google or Microsoft calendar, you will be guided to a new page where you can enter your normal login-data. After enabling awork to access your account, you will be redirected to awork. If you have multiple calendars in your account, you can choose to either integrate all of them or only a selection. Afterwards you can instantly view your appointments in your time tracking grid.

If you are using an iCloud-calendar, you will have to enter your Apple-ID in awork. Then go to https://appleid.apple.com/ and follow the instructions in the awork window: Navigate to Security and generate a new app-password. Enter said password in awork after confirming you have followed the steps and you can connect your iCloud-calendar.

As an alternative way to integrate a new calendar in awork, or even to manage existing calendars, you can use the calendar-button on the top right.

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Now you will see the appointments from all the integrated calendars. The symbol of each appointment tells you, which calendar/provider the entry is from. You can create a time tracking for those appointments by simply clicking on them. The duration of the trackings will automatically equal the duration of the appointment.

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Configure Slack integration

You can connect awork with slack to show notifications for certain events from awork in slack. You find a list of actions on the bottom of this article.

To create the integration, go to "Settings" / "Integrations" and click on the slack logo.

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Afterwards you get forwarded to Slack to enter you Slack team name, channel and allow access for awork Then you will be fowarded to awork and need to log in again. You now need to select the awork workspace you want to connect to slack. 

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You will see a popup where you can select for which actions you want to create messages in Slack. The actions you select will be used for every entity in awork, e.g. it is not possible to only select certain projects.

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List of actions:

  • User added
  • User deleted
  • User status changed
  • User activation / deactivation
  • Project added
  • Project deleted
  • Task added
  • Task deleted
  • Task status changed
  • File added
  • File deleted
  • Company added
  • Company deleted
  • Company status changed
  • Company type changed
  • Time tracking added
  • Time tracking deleted
  • Project comment added
  • Task comment added
  • Project member added
  • Project member deleted
  • Task assignment added
  • Task assignment deleted

Configure Zapier integration

About the integration

Zapier is a great tool to connect awork with a lot different tools, even without deep programming knowledge. 

Zapier works in two directions: You can get information out of awork and post it into another tool or you can take information of a tool and create an entity within awork We offer the following options

Get information out of awork (Trigger)

  • New task created
  • New time tracked
  • Tracked time updated

Create awork entities (Action)

  • Create a new project
  • Create a new project-task

How to set it up

 

To create your first Zap (yes, it's called that way) navigate to "Settings" / "Integrations" and click of the Zapier button (or choose to add a predefined snap by us). 

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You will be forwarded to the Zapier homepage. Here you can choose the app that you want to connect with awork (e.g. Slack).

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Now you have the option to choose a commonly used connection or select a trigger and action in either app. 

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Zapier will show you a short summary of your selections.

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Zapier will lead you through some steps where you need to confirm the selected settings. Our example should create a awork task when a slack message gets starred. 

So after a few screens you need to select which slack field will be the name of the awork task (1), select the awork project (2), Type of Work (3) and Task Stastus (4). 

ATTENTION: The options you need to set depend on the app and trigger you selected.

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Now Zapier will ask you to run a test zap (the data of this test will show up in your awork workspace). Afterwards you are done, save you zap and set the connection to active. 

Zapier Integration with Webhooks

If you want to get information from awork that is not in our standard zapier integration, you can use webhooks.

Go to zapier.com and select "Webhooks" as a trigger.

 

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Select the option "Catch Hook".

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Copy the url on the next screen into an awork webhook. More information about how to do that here.

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Now you need to add a filter where you can decide details on the information that should trigger the zap, e.g. the task status. Now just continue as described above. 

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Google Assistant (awork Voice)

About the awork Google Assistant

awork voice  is the skill from awork for the Google Assistant. With awork voice you can use awork via voice commands.

To do that you need to activate the awork voice skill in your Google Assistant account. 

Afterwards you can use the skill in Google Assistant and on the Google Home devices. 

 

What can I do with awork voice?

Even though awork voice is still in it's infancy, you can perform many helpful actions:

Create new task

"Ok Google, talk to awork voice. Create a new task: Prepare presentation"

Now you will have a new private tasks "Prepare presentation". At the moment awork voice only supports private task, because there are still some challenges to match task to projects via voice. 

After you create a task, awork voice will ask you to set a deadline. You can simply answer something like "tomorrow", "Monday" or "Next week".

Start and stop time trackings
"Ok Google, talk to awork voice. Start a timer."

"Ok Google, talk to awork voice. Stop the timer."

awork voice will ask you if you want to work on the same task, if your last time tracking was connected to as task. 

If there is already a timer running, awork voice will ask if you want to stop the timer to start a new one or if your comment should be ignored. 

Recommend a task

"Ok Google, talk to awork voice. Is there anything to do?"

 awork voice will recommend your most urgent task to you. If you want to work on another task just say "next" or "Give me another task". 

If you say "Start timer" you start tracking time for that task.

Ask for due tasks

"Ok Google, talk to awork voice. Are there any due tasks till Monday?"

awork voice will tell you the amount of tasks you have to finish till Monday.

 Check for new notifications

"Ok Google, talk to awork voice. Are there any new notifications?"

awork voice will tell you if you have any new notifications.

 

Set up awork voice

The setup of awork voice does not work with a google home device, because you will need a display and a keyboard to sign in. If you connected it with your google account, you will be able to use your google home devices. 

1. Download the Google Assistant app

  • Google Assistant comes preinstalled on most Android smartphones. Otherwise you can download it in the Google Play Store.
  • If you use an iPhone download the app from the App Store.
  • Sign in to the app with your Google account

Unfortunately you can't use the Google Assistant in a web browser. 

2. Activate awork voice

  • Open the following link on your smartphone: 
  • You smartphone should forward you to the google assistant app and show the details for awork voice. Click on "try now" to acticate awork voice.
  • If you are singed in to your Google account you can now send awork voice to your connceted devices via your browser (link).

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3. Connect your awork account with google

To tell awork voice which user and workspace to use, you need to connect awork and awork voice. awork voice will prompt you to login to awork. Your information will be saved in your Google account. 

  • Google Assistant App: Start awork voice by saying / writing "Ok Google. Talk to awork voice" Now the app will ask you to log in to awork.
  • You can connect to awork in your web browser using this Link and click on connect. Now you will see the awork log in screen. You can only see the button if you are signed in to Google. 

4. Active the Assistant

You can activate the assistant with the command "Ok Google, talk to awork voice". Now awork waits for your commands.

awork voice is closed right after every conversation. This means you need to repeat the command for every interaction.

 

 

Note

  • The Google Assistant will handle awork voice commands as private and limit themn though Voice Match, because awork voice demands a login to awork. Only the User of the Google Account kan use the functions of awork voice via voice commands.

Configure Shift integration

Currently there is no native integration with Shift

The Shift Support provided us with the following workaround to integration awork into Shift.

  1. Go to the Apps Menu
  2. Search for the Jira app and click on the + button to add it to your apps menu
  3. Click on the "Use Custom URL" checkbox 
  4. Add the URL for your awork workspace. Be sure to include the entire URL
  5. Name your app and choose a color, then SAVE

awork will appear in your sidebar with the Jira logo and the color and naming of your choice. 

For further questions please contact the Shift Support (https://support.tryshift.com/home/).