Can I tag users in tasks or projects?

Yes this is possible. Just hit or type the @ in the task details or project details activity log.


Create new Tasks

There are different ways to create a task in awork. You can do it via "My Tasks" or within a project.

Create a new Task

Just click the "+" button in the "My Tasks" view. 


You can set the following fields:

  1. Name of the task
  2. Assign the task to a project
  3. Assign the task to a user
  4. Set deadline
  5. Set type of work
  6. Save task
  7. Close window (slide down)


Tasks that are created without a project are shown in the private task list in "My Tasks". They can be assigned to a project at any time. (Private tasks are only visible for the assigned user, be careful with assigning to project, because the task will get visible for more users.)


Set Task Details

Assign Project

You can either search for the project (1) or scroll through the list of all active projects (2). If the project does not exist yet, you can create one (3). To close the window, tap the "x" (4) button.


Assign User

You can either search for a user (1) or scroll through the list of users (2). If the person you want to assign is not yet part of your workspace, you can invite the user (3) from this screen. To close the window, tap the "x" (4) button.


Set a Deadline

The first screen gives you the option to select a date (1) or select a preset timeframe (2). You can swipe left and right through the different months or close the window via the "x" (3) button.


Now you can select (scroll) a time or select a preset (2)



Edit Tasks within Lists

To edit the task directly in the list view just swipe the task to the right. Now you have the option to set an assignee, change the deadline or start a timer. You can of course also use the task details to edit a task.


You can also edit the task status from the list view.

Create task list

You can create a new task list within the app if you go to the details page of a project. Just tap "Manage Task Lists" and select "Add new list". Now type the name and press done. The list is now ready and you can create task within the list. 



Set Task Status

The task status can be changed directly from the task list in the task overview or project details. Just tap the field left of the task name and select the status you want. 


You can also change the task status within the task details.

Task Overview

The task overview shows all the tasks where the user is the assignee. The tasks are shown within lists. In the standard view, the first list shows the private tasks (1). These are tasks which are not connected to a project. Right below there are more lists for each project (2) that contain tasks assigned to you. Tapping the project name will forward you to the project details.

Tapping the name of the task (3) opens the task details. You can see the deadline (4) of each task directly in the list. If you swipe to the left (5) there are options to change the assignee, change the deadline or start a timer. The circle (6) gives you the option to change the task status or mark a task done.

If you want to create a new task, just tap the "+" (7) button.


Group and sort task list

While the standard view is grouped by project you can change this view and group by:

  • Project
  • Project type
  • Type of work
  • Upcoming daily
  • Upcoming weekly
  • Upcoming monthly
  • No grouping

The groups can be sorted by:

  • Type of work
  • Due on
  • Created on
  • Planned duration
  • Task status

To set the grouping/sorting just tap on the icons at the top of the screen.



Task Details

You can go to the task details by tapping the name of a task in the task overview, project tasks or search

You have the following options: 

  1. Edit task name
  2. Edit task description
  3. Change type of work
  4. Assign project to task
  5. Choose (project) task lists
  6. Choose assignee
  7. Set deadline
  8. Set planned effort
  9. (Upload) Files
  10. Manage Subtasks
  11. Activity log
  12. Delete task
  13. Comment on task (into the activity log)
  14. Change task status
  15. Close details



There is no need to save any changes, just swipe down the task details